Conference Management Software

Conference Management Software for Events of Any Size

Momentive’s conference management software gives your team the tools to handle every detail from a single platform, so you can focus on delivering an experience your attendees will come back for.

Benefits

How conference management software simplifies every stage of planning

From opening registration to closing remarks, Momentive’s conference management software simplifies every stage of planning for your team and your attendees.

Momentive’s Event Management centralizes registration, session scheduling, speaker coordination, check-in, and reporting in one platform—so your team spends less time reconciling data and more time focused on the event itself.

A smooth, professional registration experience sets the tone for your entire conference and directly affects whether attendees complete their sign-up. Momentive Event Management supports early bird pricing, group registration, promo codes, and multiple ticket types within a single registration workflow, giving your team the tools to drive demand and reduce abandonment before the event begins.

Momentive Event Management supports distinct registration paths and confirmation messaging for your attendees, speakers, exhibitors, and volunteers, and gives speakers a dedicated portal to manage their own content, materials, and forms. Role-specific workflows reduce the back-and-forth, keeping your program organized from planning through execution.

Momentive Event Management’s reporting tools give organizers real-time visibility into registration volume, revenue, session attendance, and attendee engagement before, during, and after the event. Exportable reports support post-event analysis, board presentations, and data-backed decisions for future programs.

features

What does conference management software include?

Conference software designed to simplify planning, enhance attendee engagement, and maximize ROI. Discover the tools that fit your conference’s unique requirements.

Personalized Registration Experiences

Customized registration for every conference size

Build custom registration flows for general attendees, VIPs, press, speakers, and exhibitors—each with role-specific form fields, pricing tiers, and confirmation messaging. Event registration supports early bird pricing, group registration, promo codes, and membership-based discounts. Custom branding keeps your logo and organization colors front and center throughout the registration experience, while a mobile-responsive design ensures attendees can register from any device.

Customizable confirmation email templates with your logo and brand colors
Self-service portal lets registrants view confirmations, update their profile, and access event FAQs
Event registration for in-person, virtual, and hybrid events
Promo codes, discount management, and group registration
Event inquiry page to capture interest for future events

Role Management

Manage speakers, sponsors, and staff without the hassle

Conferences require unique registration paths and communication workflows for every stakeholder type and Momentive handles them all from a single platform. Create role-specific form fields and session options for attendees, speakers, exhibitors, and volunteers, with distinct confirmation messaging for each group. Speakers get a dedicated, secure portal through Agenda Builder & Speaker Management where they can upload presentations, complete required forms, and manage their own session content—reducing the back-and-forth with your planning team.

Unique registration paths for attendees, speakers, exhibitors, and volunteers
Different confirmation messaging per attendee type (attendees, speakers, exhibitors, volunteers)
Role-specific form fields and session options per attendee type
Real-time updates to the event schedule are reflected immediately, so all stakeholders stay current as your program evolves

Sponsor Management

Built for packages, ROI, and retaining sponsorships

Sponsors invest in your conference to reach your audience and Momentive Event Management gives them the visibility to prove the return. Sponsors and exhibitors receive their own dedicated registration pathway with role-specific confirmation messaging, keeping their experience separate from general attendee workflows. Through the event app, sponsors get prominent placement across attendee-facing touchpoints including sponsor lists, exhibitor profiles, banner ads, and push notifications. Financial management and budget tracking within the session room and vendor management give your team visibility into sponsorship revenue.

Sponsor-specific dedicated registration pathway with role-specific confirmation messaging
Placement across attendee touchpoints including: sponsor lists, exhibitor profiles, banner ads, and push notifications

On-Site Check-In & Badging

Check-ins that keep the show flowing

Speed up entry with mobile check-in and on-demand badge printing that keeps lines moving even at your largest conferences. Staff can check in attendees in seconds using QR code scanning or name lookup, while self-service badge printing eliminates the prep work of pre-printed badges. Direct integration with your AMS means onsite attendee data stays connected to member records from the moment your doors open. Real-time check-in visibility gives your team a live view of arrival progress across the event floor.

Onsite check-in and self-service badge printing with mobile app capabilities
Extended live registration without added operational risk
High-quality, color badge printing from your AMS, CRM, or event management system
Live reporting on attendee check-in times, locations, and attendee types across all event days

Attendee Engagement & Session Management

Build an agenda your attendees will rave about

Momentive Event Management’s agenda builder gives conference administrators full control over session scheduling—balancing speaker availability, room assignments, and content across your entire program. Attendee tracking captures session-level engagement data in real time, helping you understand which topics resonate with which attendee types and informing future programming decisions. A mobile event app keeps attendees connected to the schedule, session details, and speaker information throughout the event. Momentive supports in-person, virtual, and hybrid conference formats within the same platform.

Attendee mobile event app for scheduling sessions and viewing session and speaker information
Assign speakers according to their availability and self-serve with a dedicated speaker dashboard
Manage presentations, handouts, attachments, and more
Monitor sessions in real time, whether in-person, virtual, and hybrid events

Reporting & Analytics

Get real-time, actionable insights

Track registration volume, revenue, and attendee engagement before, during, and after the event—with live dashboards that give your team visibility throughout the conference. Momentive Event Management’s reporting tools cover session attendance, check-in progress, and real-time revenue tracking across all ticket types, with exportable reports built for board presentations and stakeholder updates. After the event, attendee data supports analysis of what worked, where to improve, and how to plan smarter for next year.

Centralized analytics dashboard covering registration, revenue, and session attendance
Track attendee movements into a session or area, when they were checked out, and how long they attended
Registration data exports without manual reconciliation directly to your AMS or CRM
Real-time revenue tracking across all ticket types to inform logistics, budgeting, and future planning

Features overview

Conference management features at a glance

Multi-ticket types and price tiers
Event registration website design and branding
Mobile device check-in
Multiple conference, session and event support
Quick, secure credit card processing
Self-service portal and event inquiry page
Badge advertisements and sponsorships
Integration with registration and AMS/CRM
24/7 live registration
Plan future sessions based on analytics
Track heavily attended topics
Track attendee behavior
Manage presentations, handouts, attachments, and more
Rate, comment, and approve proposals
Robust analytics and reporting

Trusted by event planning teams for scalable conferences

"We used to do this process manually for the education program [conference]. Using [Momentive Event Management] to help us manage it all saved us about 160 staff-hours! It also puts more of the responsibility on the speakers to submit their own pictures, bios, materials, etc. instead of us having to chase them down for all those pieces."

Verified User

"Our conference has some peculiar needs compared to other academic meetings and [Momentive Event Management] has been willing to adapt to our needs. Their customer service is incredibly good. The session scheduling piece is also a great tool."

Kris M.

"We host a conference with over 20,000 exhibitors. Our suppliers needed a better way to communicate with our meetings and logistics staff members. This will be a huge step forward for us."

Verified User

Frequently Asked Questions

Conference management software is a platform designed to help organizations plan, manage, and execute conferences and large-scale events. It centralizes the workflows that make conferences complex in a single system: Registration, speaker coordination, session scheduling, abstract submissions, on-site logistics, and post-event reporting. For associations and professional organizations, conference management software typically connects with an AMS or CRM to keep event data and member records synchronized throughout the planning and execution process.

Momentive offers a suite of tools purpose-built for conference organizers, including: – Event registration with multi-tier pricing and AMS integration – Agenda building and speaker management for session scheduling and content coordination – Abstract management for submission and review – Check-in and badging for on-site arrivals – Attendee tracking for session-level engagement data – Session room and vendor management for logistics These solutions work together so conference teams can manage every stage of their program without switching between platforms.

Yes. Momentive’s event registration platform supports high registration volumes, multiple attendee types, and complex pricing configurations. It includes features for early bird pricing, group registration, promo codes, and membership-based rates. Mobile-responsive registration pages and a self-service attendee portal reduce staff workload and make it easy for attendees to sign up from any device. For larger or more complex conferences, Momentive also offers a professionally supported model where a services team configures registration workflows and provides on-site support. Momentive powers over 200,000 events each year for organizations of all sizes.

Yes. Momentive Event Management’s agenda builder and speaker management tools give conference administrators real-time control over session scheduling, room assignments, and program content. Speakers receive a secure, dedicated portal where they can upload presentations, complete required forms, and manage their own session content. These features reduce back-and-forth with your planning team, while real-time schedule updates are reflected immediately so staff and stakeholders always have the most current version of the agenda.

Momentive Event Management’s abstract management software lets organizers build a customizable submission process with requirements set by submission type, invite speakers to submit, and handle any associated payments. Reviewers are assigned their own portal to score, comment on, and approve proposals—with blind and double-blind review options available. Automated, personalized notifications keep submitters informed at each stage, and reporting tools give organizers a complete view of submission activity without manual tracking.

Yes. Momentive supports in-person, virtual, and hybrid conference formats within the same platform. Whether you’re running an in-person annual conference, a virtual summit, or a hybrid event serving both on-site and remote attendees, the same registration, attendee management, and reporting tools apply.

Yes. Momentive Event Management’s conference management platform is built to connect with the tools your organization already uses, including leading AMS platforms such as Nimble AMS, NetForum, and YourMembership. Registration data syncs directly to member records, real-time membership verification applies the correct pricing at sign-up, and post-event attendance data flows back into your AMS without manual imports. For organizations using a CRM, registration and attendee data can be exported directly, keeping your records current across your technology stack.

Momentive provides reporting tools across every stage of your conference. Organizers can track registration volume, revenue, session attendance, and attendee engagement before, during, and after the event. Live dashboard and exportable reports support real-time event analysis, board presentations, and stakeholder updates. Abstract management reporting provides a complete view of submission and review activity, and CE credit reporting covers awarded credits by user, session, and course for organizations offering continuing education.

Conference management software is used by professional associations, nonprofits, academic institutions, corporations, and event agencies—any organization that runs recurring or multi-day conferences with complex registration, speaker, or sponsorship workflows. It’s especially common among associations managing annual conferences alongside continuing education or membership programs.

Pricing varies depending on the platform, the size of your conference, and the features your organization needs. Some providers charge per event or per registrant, while others offer annual subscriptions with tiered pricing based on functionality. Momentive’s platform is modular, so organizations can start with the tools they need and expand as their events grow. To get a quote or learn how pricing works for your specific use case, request a demo and speak with a member of our team.

request a demo

Create standout conference experiences

Momentive Event Management is built for conferences of every size—plan and manage everything from a single platform. Request your personalized demo today.

Explore more event management solutions

Event Registration

Provide attendees, sponsors, and exhibitors an intuitive registration platform.

Check-in and Badging

Kickstart your attendee experience easily with a simple, easy check-in with branded, on-demand badge printing.

Event Apps

Turn your events into seamless experiences and boost attendee engagement through mobile apps.

Attendee Tracking

Track event attendance at events and conferences to improve the attendee experience.

Lead Capture

Maximize exhibitor ROI with innovative lead retrieval and capture solutions.

Abstract Management

Track your session, abstract submission, and review process in one dynamic platform.

Agenda Builder & Speaker Management

Manage your event schedule with our comprehensive speaker management software.

Session Room & Vendor Management

Pan and organize all the logistics of events in one place while maximizing time, staff, and budget.

CE Credit Claiming

Promote attendee learning with our convenient and reliable CE credit claiming solution.

Conference Management Software